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Ai2

Ai2 Privacy Policy

Ai2 Privacy Policy & Notice

Last Updated: February 19, 2025

The Allen Institute for Artificial Intelligence (“Ai2” or “we”) is committed to maintaining your confidence and trust with respect to your privacy. Ai2 is a nonprofit research institution recognized as tax-exempt under Section 501(c)(3) of the U.S. tax code, and is organized and operated for charitable, scientific, and educational purposes under state and federal law. Please read this Privacy Policy & Notice (this “Privacy Notice”) carefully to understand how we collect, store, use, share, and disclose personal data (i.e., personal information) from and about you or our Users (as defined below) in connection with our Services, as defined in our posted Terms of Use (the “Services”). Ai2 is the data controller for purposes of processing of your personal data, if any, when you use the Services or our Sites (as defined below). For information on how to contact Ai2 as the data controller, please see the ‘Contact Us’ section below.

You must accept our binding Terms, as defined in our posted Terms of Use, to use our Sites and the Services, and are strongly encouraged to read the Terms in addition to this Privacy Notice.

About this Privacy Notice

This Privacy Notice applies only to this website (allenai.org) and our other websites, apps (including our mobile apps provided through various App Stores, including Apple’s App Store and Google’s Play), services, and events, including events that refer or link to this Privacy Notice (each, a “Site” and together, collectively, the “Sites”), and to any other personal information obtained when you email, interact, or otherwise communicate with Ai2 or use our Sites.

This Privacy Notice describes the types of information we collect through our Sites, how we use such information, and to whom and under what circumstances we may disclose it, including how we share any personal data that we may collect with third-party companies or service providers that help us process information and support our Sites and the Services (collectively, “Third-Party Providers”). It also describes your choices regarding use, access, and correction of your personal information as well as your data subject rights if you are an individual residing in the European Economic Area and/or the United Kingdom.

When you access our Sites on any computer, mobile phone, tablet, or other device (collectively, “Device”) or otherwise interact with Ai2 or our Sites, this Privacy Notice applies. Please read this Privacy Notice carefully to understand our practices about how we collect, use and share your personal information. This Privacy Notice may be supplemented by additional privacy statements, terms, or notices provided to you.

This Privacy Notice does not apply to any third-party applications or software that integrates with our Sites, the Services, or any other third-party products, services, or research, including without limitation the publisher of the app stores where you may download or otherwise access our Sites (collectively, “Third-Party Services”). The organization (e.g., your employer or another entity or person) that entered into any end-user license or other service agreement with Ai2 (in each case, the “User”) controls the content submitted through our Sites and any associated User Data, as defined in the applicable agreement (in each case, the “User Agreement”).

Changes to this Privacy Notice

Ai2 may change this Privacy Notice from time to time. Laws, regulations, and industry standards evolve, which may make those changes necessary, or we may make changes to our research or educational programs. We will post the changes to this page and encourage you to review our Privacy Notice to stay informed. In general, we will endeavor to provide prompt additional notice (e.g., via email or through the Sites) one month prior to the date the changes will become effective, if such changes are substantial. If you disagree with the changes to this Privacy Notice, you should deactivate your account and immediately cease using our Sites.

Categories of Information We Collect

We collect personal data about you and our Users in three ways: (i) information provided directly to us by you or our Users; (ii) information provided to us from third-party sources; and (iii) information collected by automated technologies when you use our Sites or the Services.

  1. Information provided directly to us: We explain here what categories of personal data we collect directly from you or our Users, the source of this information and purpose of collection, and the recipients of this information (if any), and the legal basis for collecting and processing this information:

    A. Contact information: This category of personal data includes name, email address, postal address, phone number, social media handle, or Open Researcher and Contributor ID (ORCID), if applicable.

    1. Source: From you or our Users when they visit our Sites, call us, sign-up for emails or another service, or otherwise interact with the Services or engage with us on social media platforms.

    2. Purpose: To communicate with and respond to our you and our Users about the Services we offer, our support for the Services, to provide our Services, or to perform our commitments under an applicable User Agreement, including verification of identity or to meet legal obligations.

    3. Potential Recipients: Third-Party Providers that help us with selected marketing, information technology, or research and development services.

    4. Legal Basis: To provide you with the Services or to perform our commitments under an applicable User Agreement, or based on prior consent by you or our Users when accessing, engaging, or using our Sites and the Services (when and if such consent is requested).

    B. Account information and preferences (if requested and provided by you or our Users): This category of personal data includes account login credentials, such as usernames and passwords, password hints and similar security information; other account registration and profile information, including educational, professional and other background information, such as your field of study, current position, affiliation, academic homepage, practice area and areas of interests, and photo; communications preferences, such as your preferred language and the frequency, type and format of the alerts you sign up to receive. Please note that these account information and preferences are not collected through all our Sites and only if you use our Sites and Services.

    1. Source: If and to the extent that we collect this account information and preferences, we collect them from you or our Users when you register for or update an account on our Sites (if any), use accounts on our Sites, or otherwise interact with us, you, or other Users in connection with accounts on our Sites or the Services.

    2. Purpose: To allow you and our Users to register and maintain their accounts and for us to provide the Services to you or our Users, to deliver communications and otherwise assist with accounts, to provide and support our Sites, and to perform our commitments under an applicable User Agreement.

    3. Potential Recipients: Third-Party Providers who help us facilitate account log in and with website analytics, marketing, and activity on our Sites and access to the Services.

    4. Legal Basis: To support your access to and use of certain portions or functionality of the Services, or to perform our commitments under an applicable User Agreement

    C. User submissions: This category of personal data includes information that you or our Users communicate to us, such as questions or information you or our users send to us at ai2-info@allenai.org, feedback@semanticscolar.org, legal@allenai.org, as well as information communicated to us through our Sites, leaderboards, newsletter subscription, web forms and other online submissions; data that you or our Users provide to us as part of interacting with our Services, including for example your saved papers, email alerts, favorites, search queries, and prompts you enter into our AI demonstrations on our Sites and the information included in such prompts, and other information you or our Users consent to providing us to access and use the Services.

    1. Source: From directly from you or our Users when they use our Sites, call us, communicate with us, sign-up for emails or another service, or otherwise interact with us or the AI demonstrations on our Sites or the Services.

    2. Purpose: Improve the Sites and our Services, respond to queries, and inform you and our Users about new services, to support the Sites and provide you with the Services, to perform our commitments under an applicable User Agreement, and also identify new potential users and partners.

    3. Potential Recipients: Third-Party Providers that help us with selected marketing, information technology, or research and development services. Should you decide to share the prompts you have entered into our AI demonstrations, those inputs may be first transmitted to one of our partners who collects this data on our behalf and then passes it on to us so that we can review your prompts to improve the Services and conduct research and educational programs.

    4. Legal Basis: Our legitimate interest to manage, protect and ensure the integrity and security of our Sites as well as to improve the Services provided on our Sites. The processing of this information will be carried out to support you or Users of the Sites, or to perform our commitments under an applicable User Agreement, for example, if we communicate with you in relation to our Sites or the Services (e.g. responses to user submission or requests), or if we store data provided by You or our Users in the course of using of our Sites or the Services (e.g. papers, email alerts, favorites, or search queries). When you register for our newsletter, we process your personal data exclusively on the basis of your consent. Insofar as you provide us with prompts you enter into our AI demonstrations, we process any personal data included in those prompts exclusively based on your consent and to improve our AI demonstrations for research and educational purposes.

    D. Browsing Information: This category of personal data includes information such as: IP address; MAC address or other User identifier (e.g. IMEI number or International Mobile Equipment Identity Number); the unique number of the carrier (e.g. IMSI or International Mobile Subscriber Identity); mobile phone number (e.g. MSISDN or Mobile Station International Subscriber Directory Number); the kind of browser or computer you our Users use; the pages and content that you and our Users visit on our Sites, click on, view, or choose not to click on or view; the state and country from which you or our Users access our Sites; the date and time of visit, web pages you or our Users linked to our Sites from; and browsing and search history.

    1. Source: Our Sites and your interactions with the Sites, including through the use of cookies and other tracking technologies explained further below.

    2. Purpose: To evaluate usage of our Sites and improve performance of the Sites and our services; to protect the security and integrity of the Sites and our research or educational programs, such as preventing fraud, hacking, and other criminal activity or to meet legal obligations.

    3. Potential Recipients: Our Third-Party Providers who help us with fraud protection, website analytics, marketing, and activity on our Sites.

    4. Legal Basis: To manage, protect, and ensure the integrity and security of our Sites as well as to improve the Services.

    E. Suspected crime information: This category of personal data includes information such as you our Users’ identity, image, name, and address, suspected or alleged thefts, fraud, assault or other criminal behavior.

    1. Source: From crime and fraud prevention agencies, from you or our Users, witnesses, and from the police or law enforcement authorities.

    2. Purpose: To protect you, our Users, the public, and our research or educational programs against risks and crime.

    3. Potential Recipients: Law enforcement and other governmental authorities in accordance with applicable law, and our professional advisors.

    4. Legal Basis: To protect you, our Users, third parties, and us from crimes, fraud, and to ensure the integrity and security of our Sites. The processing of this information is based on, and necessary for, complying with legal obligations and requirements applicable to us that may arise from, for example, a request from law enforcement or other governmental authority to share this category of information. When we share this category of information with our professional advisors, the processing is based on our legitimate interests in protecting you, our Users, and our Sites and the Services.

  2. Third-Party Sources: We also may obtain personal data and other information about you or our Users from our affiliates and subsidiaries, as well as from third parties, including: (1) Third-Party Providers; and (2) publicly-available sources and data suppliers from which we obtain data to validate or supplement the information we hold or to otherwise use in connection with operating our Sites, the Services, and our research or educational programs.

    A. This category of personal data includes information we gather from public websites, author name information, affiliation, email addresses (from our publisher partners, aggregated data from our Third-Party Providers, metadata from conference partnerships or other providers, and web crawls. This data may be combined with other information we collect and might include aggregate level data, such as which IP addresses correspond to zip codes or countries.

    B. Typically, Third-Party Services are software that integrates with our Sites, and User can permit their authorized users to enable and disable these integrations. Once enabled, the provider of Third-Party Services may share certain information with Ai2. Authorized users should check the privacy settings and notices in these Third-Party Services to understand what data may be disclosed to Ai2. When Third-Party Services are enabled, Ai2 is authorized to connect and access other information made available to Ai2 in accordance with our agreement with the Third-Party Provider. Ai2 does not, however, receive or store passwords for any of these Third-Party Services when connecting them to our Sites.

  3. Automated Technologies: Our Sites may also automatically collect information about how you and our Users to interact with the Sites, and the Devices you and our Users use to access and use the Services. such as:

    A. This category of personal data includes information includes:

    1. Device and connection information, including IP address, browser type and version, operating system and other software installed on the Device accessing the Site or the Services, unique Device identifier, and other technical identifiers;

    2. Usage data and performance information, including settings selected, features used, URL clickstream data, date and time stamp information, referring and exit pages, pages visited, error reports, and performance data, and other activity logs on the Sites;

    3. For educational Sites, the course modules and test questions viewed, answered, or completed; and

    4. For location-aware Sites, the physical location of the Device.

    B. We collect and process this data based on our legitimate interests described in the ‘How We Use Collected Information’ section, based on prior consent by you or our Users (to the extent that this data contains personal data), or to perform our commitments under an applicable User Agreement.

How We Use Collected Information

We may use your personal data and the information we collected as permitted or required by law, as described in more detail in this section.

  1. Legitimate Interests: We may process the information listed above in ‘Categories of Information We Collect’ for the purpose of advancing any of the following interests, programs, or activities:

    A. To conduct scientific research and to educate the general public;

    B. To operate, enhance, and improve our Sites, the Services, and develop new programs and services supported by the Sites, and to develop and provide search, learning, and productivity tools and additional features on our Sites and with the Services.

    C. To provide our Sites and the Services to you, to communicate with you about your use of our Sites and the Services, to respond to your inquiries, provide you with documentation or communications you requested and for other user service purposes (e.g., technical support, responding to queries or complaints);

    D. To tailor the content and information that we may send or display to you and our Users, such as customized content and other personalization to make our Site and the Services more efficient for you and more relevant to your interests and geography, personalized help and instructions, and to otherwise personalize your experiences while using our Sites and the Services;

    E. To administer and manage performance of agreements with our Third-Party Providers or any User Agreements our Users;

    F. To evaluate, maintain, monitor performance, and troubleshoot our Sites and the Services (including by monitoring and analyzing usage trends, access to, and use of our Sites and the Services), and to conduct data analysis or statistical inference about use of our Sites and the Services, including for the purposes of future research and development, audits, reporting, business operations, and other scientific or educational purposes;

    G. For marketing and promotional purposes, for example, we may use your email address to send you news and newsletters, special offers, promotions, or to otherwise contact you about our Sites, the Services, or information we think may interest you;

    H. To better understand how users access and use our Sites and the Services, both on an aggregated and individualized basis, in order to improve our Sites and the Services and respond to user desires and preferences, and for other research, scientific, educational, and analytical purposes;

    I. To administer surveys and questionnaires;

    J. To protect and ensure the quality, security integrity and safety of our Sites and the Services, our operations, and our confidential and proprietary technology and information;

    K. To prevent, detect, investigate, and address actual or suspected fraud, violation of law or our Terms, claims and other liabilities, or any threat of physical or financial harm to u, our staff or any other individuals or entities; and

    L. As may be otherwise disclosed at the time of collection.

  2. Enforcement of Our Rights: We may process the information listed above in ‘Categories of Information We Collect’ for the purpose of protecting and defending our rights, property, or safety of Ai2 or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues, in the following ways:

    A. Provide technical, demonstration, and other support and help to keep our Sites and the Services working, safe and secure;

    B. Investigate and help prevent security issues and abuse;

    C. Conduct and administer user testing and surveys;

    D. Prevent or address service errors;

    E. Address security or technical issues; and/or

    F. Contact you to inform you about in our Sites, the Services, and other important Site-related notices (e.g. security, fraud, or change notices).

  3. Legal and Corporate Compliance: We may use the information listed above in ‘Categories of Information We Collect’ to comply with our legal obligations, resolve disputes, and enforce our agreements required by applicable law, legal process or regulation (including addressing access requests).

  4. Scientific, Research, and Educational Purposes: Ai2 may use the information listed above in ‘Categories of Information We Collect’ for any business purpose, including without limitation Ai2’s scientific research and educational purposes, provided that the information we collect is aggregated or de-identified so it is no longer reasonably associated with an identified or identifiable natural person. Our Users determine their own policies and practices for the sharing and disclosure of information. Ai2 does not control how the Users or any other third parties choose to share or disclose information.

Cookies

Like many websites, Ai2 analyzes how visitors use our Sites through what is known as “cookie” technology or similar tracking tools (“Cookies”). A Cookie can be a small text file that is placed on your computer when you access our Sites and allows us to recognize you each time you visit the Sites. We may use cookies to: (i) allow you to use our Sites without having to re-enter your username and password; (ii) enhance or personalize your Site usage and experience; (iii) monitor and track your Site usage; (iv) manage our Sites; and (v) understand, improve, and research AI demonstrations, features and services, including to create logs and record when you access our Sites from different Devices, such as your work computer or your mobile device, and to provide you with interest-based ads. For more information on our advertising, see below: ‘Interest-Based Advertising.’ Unless the cookies are technically necessary and unless otherwise stated, we only use cookies with your prior consent. Further information on the cookies we use and the data processed through the use of these cookies can be found in our cookie notice below.

You can control cookies through your browser’s settings and other tools. However, if you choose to block certain cookies, you may not be able to register, login, or access certain parts or make full use of the pages and features that are currently on our Sites, or that we may put on our Sites in the future. Note that browser-management tools for cookies are outside of our control and we cannot guarantee their effectiveness. We may combine the information we collect through cookies, web beacons, or other technology tools with other information we have collected from you or information from other sources.

Interest-Based Advertising

We may use third-party advertising companies that use tracking technologies to serve our advertisements across the Internet. These companies may collect information about your visits to and use of our Sites and other websites and your interaction with our advertising and other communications. These advertising companies serve ads on behalf of us and others on non-affiliated sites, and some of those ads may be personalized, meaning that they are intended to be relevant to you based on information collected about your visits to the Sites and elsewhere over time.

You have the choice to tell us not to collect and use this information, and in some jurisdictions, we will only engage in interest-based advertising if you opt-in. If you would like more information about this practice and to know your choices concerning interest-based ads, visit: http://www.networkadvertising.org/choices/ or http://www.aboutads.info/choices

Should you reside in the European Union or the United Kingdom, with your prior express consent, we may use the following tracking technologies to serve our advertisements across the internet and tailored to your interests.

  1. Google Analytics: We may use the ‘Google Analytics’ analysis tool on our Sites, a web tracking service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, California 94043, USA (“Google”). The purpose of our use of the tool is to enable the analysis of your and our Users’ interactions on websites and in apps and to improve our offers and make them more interesting for you and our Users by means of the statistics and reports obtained.

    We primarily use cookies, Device and browser data, IP addresses, and our Sites activities to track the interaction between you/our Users and the Sites. Google Analytics also records your IP addresses to ensure the security of the service and to provide us with information about the country, region or city from which the respective user originates (so-called IP localization). However, for your protection, we use the anonymization function (IP masking), i.e. Google shortens the IP addresses within the European Union/European Economic Area by the last octet.

  • Regarding the collection and processing of your personal data, Google acts as an independent controller within the meaning of Article 4(7) of the GDPR.

  • Further information on the scope of Google Analytics’ services can be found at: https://marketingplatform.google.com/about/analytics/terms/us/.

  • Information on data processing when using Google Analytics is provided by Google at the following link: https://support.google.com/analytics/answer/6004245?hl=en&sjid=18322672776052043081-EU.

  • General information on data processing, which according to Google also apply to Google Analytics, can be found in Google's privacy policy at: https://policies.google.com/privacy?hl=en&gl=de.

    The legal basis for the collection and further processing of the information, which takes place for a maximum of 14 months, is your prior consent. You can withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. In apps, you can reset the advertising ID in the Android or iOS settings. The easiest way to withdraw consent is to notify us or to install the Google browser add-on, which is available via the following link: https://tools.google.com/dlpage/gaoptout?hl=de/.

    Please note that the level of data protection outside the European Union and the European Economic Area may not be the same as in the European Union. In particular, if the data is transferred to the United States, there is a risk that your data may be processed by US authorities for control and monitoring purposes.

    Google relies on the European Commission's adequacy decisions in accordance with Art. 45 GDPR to justify the legality of the transfer of your personal data to third countries.

  • These adequacy decisions can be accessed on the following website of the European Commission, available at: https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en.

  • In particular, for the transfer of your personal data to the United States, Google relies on its certification under the EU-US Data Privacy Framework, available at: https://commission.europa.eu/system/files/2023-07/Adequacy%20decision%20EU-US%20Data%20Privacy%20Framework_en.pdf.

  • In its privacy policy, Google states that, by means of this certification, it has declared its compliance with the principles of the EU-US Data Privacy Framework and its recognition of the investigatory and enforcement powers of the US Federal Trade Commission.

  • The certification applies in particular to Google LLC and its subsidiaries in the United States (unless these are expressly excluded) and can be reviewed at: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?id=a2zt000000001L5AAI&status=Active0000001L5AAI&status=Active&hl=de.

    If the European Commission has not issued an adequacy decision with respect to the recipient state to which your personal data is transferred, Google will base the lawfulness of the transfer to companies based in such states on the standard contractual clauses approved by the European Commission and agreed with the recipient companies.

  1. YouTube Video Embeds: With your consent, we may use the YouTube plugin, provided by YouTube LLC, 01 Cherry Ave., San Bruno, CA 94066, USA (hereinafter ‘YouTube’). We use the YouTube plug-in to embed YouTube videos on our Sites (if applicable). When you visit our Sites, your browser or Device connects to YouTube's servers. This may result in personal data being stored and evaluated, in particular your activity and our Users’ activity (in particular which websites and (sub-)pages have been visited and which elements have been clicked on) as well as Device and browser information (in particular the IP address and operating system). This may cause data being transferred to Google servers in the United States. We have no influence on the content of the plug-in. If you are logged into your YouTube account while visiting our Sites and we use the YouTube Plugin on the Site visited, YouTube can associate your online presence visit with your account. By interacting with this plug-in, the corresponding information is transmitted directly to YouTube and stored there. YouTube can store your data as a user profile and use it for advertising and marketing, as well as for the customized design of its website.

    Further information on the collection and storage of data by Google can be found here: https://policies.google.com/privacy?gl=DE&hl=en

    We use YouTube to improve user-friendliness and to present our Sites in an appealing way.

    The legal basis for the collection and further processing of the information is your prior consent. You can withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal. In apps, you can reset the advertising ID in the Android or iOS settings. The easiest way to withdraw consent is to notify us or to install the Google browser add-on, which is available via the following link: https://tools.google.com/dlpage/gaoptout?hl=de/.

    Please note that the level of data protection outside the European Union and the European Economic Area may not be the same as in the European Union. In particular, if the data is transferred to the United States, there is a risk that your data may be processed by US authorities for control and monitoring purposes.

    Since the YouTube plugin is operated in Europe by Google Ireland Ltd., the above information concerning the transfer of your personal data to third countries outside the EU and the EEA by Google, in particular regarding the existence of an adequacy decision and the use of standard contractual clauses, apply accordingly.

No Obligation to Provide Personal Data

You and our Users are under no legal or contractual obligation to provide us with your personal data; however, we may be limited in our ability to provide certain Sites or the Services or even be unable to provide them at all if you do not provide the necessary data. We will indicate whether the provision of personal data is required either by law or by contract, as applicable, upon collection.

Disclosure of Your Information

Ai2 may disclose your personal information depending on the way you or our Users interact with us, our Sites, and the Services. We may disclose information collected from and about you as follows:

  1. To our related companies and Third-Party Providers, to perform research or educational activities, to provide professional or technical support function for us and to provide you with the Services or to perform our commitments under an applicable User Agreement;

  2. With your consent, to our marketing partners or Third-Party Providers in connection with marketing our current and future product and service offerings;

  3. Based on our legitimate interest and as necessary if we believe that there has been a violation of any Site terms of use or of our rights or the rights of any third party;

  4. In order to comply with our legal obligations, we disclose your personal data to respond to legal process (such as a search warrant, subpoena or court order) and provide information to law enforcement agencies or in connection with an investigation on matters related to public safety, as permitted by law, or otherwise as required by law; and

  5. In the event that substantially all of Ai2’s assets are acquired, your personal information may be one of the transferred assets. Any data processing in this instance is based on our legitimate interests in transferring our assets.

We may also disclose your personal information with your express consent. If information is aggregated or de-identified so it is no longer reasonably associated with an identified or identifiable natural person, Ai2 may share it with third parties without restriction. Please note that if you voluntarily submit any personal information for posting on our Sites or through the Services in a public forum (e.g. comments on a blog post), such public interactions with Ai2 on our Sites or through the Services will make that information publicly available and can be collected and used by others; accordingly, please use care before posting information about yourself or any User online. We cannot control the actions of others with whom you may choose to share your information, and Ai2 cannot and does not guarantee that your information shared in a public forum on our Sites or through the Services will not be viewed by unauthorized persons. You understand that when you use public areas of our Sites or the Services, your information and any User information will be available to other users in some cases may be publicly available. We are not responsible for the personal information you choose to share in these public areas or for the actions of any third parties with whom you share personal information.

Access, Correction, and Deletion, Data Subject Rights under the GDPR

We respect your right to access and correct your personal information. You may exercise your rights, subject to applicable laws, to request that we delete or restrict access to your personal data. We may need to retain it for legally permitted purposes and this will be explained to you if necessary. In addition, if you have claimed your author page in our Semantic Scholar service (“Semantic Scholar”) as described in the ‘Service Specific Details’ section below, you may access your personal information by signing into your account. From there, you can correct or modify your information. If you need assistance correcting or updating your personal information, or would like to request that we delete your personal information, please contact us using the contact information detailed in the ‘Contact’ section below.

Provided that you reside in the European Economic Area or the United Kingdom, or that GDPR otherwise applies, you have the following data subject rights in accordance with the EU GDPR (EU Regulation no. 2016/679) or UK GDPR (UK Data Protection Act 2018) (together, along with any revision or substation thereof, “GDPR”):

Right to access personal data. You have a right to request that we provide you with a copy of your personal data that we hold and you have the right to be informed of: (a) the controller’s identity; (b) the purposes, legal basis and methods of processing; (c) the source of your personal data; (d) the entities or categories of entities to whom your personal data may be transferred; and (e) where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period. In order to submit such request, please see the ‘Contact’ section below.

Right to rectify or erase personal data. You have a right to request that we rectify inaccurate personal data. We may seek to verify the accuracy of the personal data before rectifying it. You can also request that we erase your personal data in limited circumstances where:

  • it is no longer needed for the purposes for which it was collected as described above;
  • you have withdrawn your consent (where the processing was based on consent), and where there is no other legal ground for the processing;
  • you successfully lodged a right to object (see ‘Right to Object’ section below);
  • it has been processed unlawfully; or
  • needed to comply with a legal obligation to which we are subject.

We are not required to comply with your request to erase personal data if the processing of your personal data is necessary:

  • for compliance with a legal obligation; or
  • for the establishment, exercise or defense of legal claims; or
  • for performance of a contract.

Right to restrict the processing of your personal data. You can ask us to restrict your personal data, where:

  • its accuracy is contested, to allow us to verify its accuracy;
  • the processing is unlawful, but you do not want it erased;
  • it is no longer needed for the purposes for which it was collected, but we still need it to establish, exercise or defend legal claims; or
  • you have exercised the right to object, and verification of overriding grounds is pending.

We can continue to use your personal data following a request for restriction, where:

  • we have your consent;
  • to establish, exercise or defend legal claims; or
  • to protect the rights of another natural or legal person.

Right to transfer your personal data. You can ask us to provide your personal data to you in a structured, commonly used, machine-readable format, or you can ask to have it transferred directly to another controller, where:

  • the processing is based on your consent or the performance of a contract with you; and

  • the processing is carried out by automated means.

Right to object to the processing of your personal data. You can object to any processing of your personal data which has our legitimate interests as its legal basis, if you believe your fundamental rights and freedoms outweigh our legitimate interests. If you raise an objection, we have an opportunity to demonstrate that we have compelling legitimate interests which override your rights and freedoms.

Right to object to how we use your personal data for direct marketing purposes. You can request that we change the manner in which we contact you for marketing Purposes. You can request that we do not transfer your personal data to unaffiliated third parties for the Purposes of direct marketing or any other purposes.

Right to obtain a copy of personal data safeguards used for transfers outside your jurisdiction. You can ask to obtain a copy of, or reference to, the safeguards under which your personal data is transferred outside of the European Economic Area or the UK. We may redact data transfer agreements to protect commercial terms.

Right to lodge a complaint with your local supervisory authority.

You have a right to lodge a complaint with your local supervisory authority (a list of EU and UK national data protection authorities can be found here (EU) and here (UK)) if you have concerns about how we are processing your personal data. We ask that you please attempt to resolve any issues with us first, although you have a right to contact your supervisory authority at any time.

Your Rights and Choices. Subject to certain exemptions, and in some cases dependent upon the processing we are undertaking, you have certain rights in relation to your personal data. We may ask you for additional information to confirm your identity and for security purposes, before disclosing the personal data requested to you. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive.

You can exercise your rights through any means, including by contacting us at legal@allenai.org. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly or inform you if we require further information in order to fulfil your request.

In accordance with Art. 21 GDPR, you have the right to object to the processing of your data, provided that the reason for the objection arises from your particular situation and it concerns data that we process to protect one of our interests worthy of protection or if it concerns the use of your data for direct marketing.

If you have given us consent to process your personal data, you can withdraw this consent at any time without providing reasons and with effect for the future at the email address provided above under the contact details.

No Fee Usually Required. We do not charge a fee to give you access to your personal data or to exercise any of the other rights described above. We may, however, charge a reasonable fee if your request for access is clearly unfounded or excessive or we may refuse to comply with the request.

Data Retention

We retain your personal information that we collect, access or process only for as long as necessary for the fulfillment of the purposes for which it was collected unless otherwise provided in agreements between you and Ai2 or as required or authorized by law (in particular as required by statutory retention periods). Personal information that is no longer required to fulfill the identified purposes will be destroyed, erased or made de-identified.

Data Security

We work hard to protect information you provide from loss, misuse, and unauthorized access or disclosure. We consider the sensitivity of the information we collect, process and store, and the current state of technology. We follow generally accepted standards designed to protect the information submitted to us, both during transmission and once it is received. Given the nature of communications and information processing technology, Ai2 cannot guarantee that information, during transmission through the Internet or while stored on our systems or otherwise in our care, will be absolutely safe from intrusion by others. The safety and security of your information also depends on you. Where Ai2 has given you (or where you have chosen) a password for access to certain parts of our Sites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone, and we urge you to be careful about giving out information in public areas of the websites like message boards. The information you share in public areas may be viewed by any user of our Sites.

Third-Party Websites

The Sites may contain links to, or other options to redirect to or integrate with, third-party websites, such as (but not limited to) social media sites like Facebook and X (formerly known as Twitter), which may have privacy policies that differ from our own. We are not responsible for the activities and practices that take place on these websites. Accordingly, we recommend that you review the privacy policy posted on any external site before disclosing any personal information. Please contact those websites directly if you have any questions about their privacy policies.

Locations of Processing

Your information will be stored and processed by Ai2 in the United States. We take steps, including through contracts, to ensure that the information continues to be protected wherever it is located in a manner consistent with the standards of protection required under applicable law. If you are visiting our Sites from outside the United States, your information may be transferred to, stored and processed in the United States or other countries in accordance with this Privacy Notice. Where personal information is transferred from the European Economic Area (“EEA”) or Switzerland, we rely on appropriate safeguards such as the European Commission-approved Standard Contractual Clauses and Data Privacy Frameworks to transfer the data and/or as otherwise authorized by applicable law. The data protection and other applicable laws of the United States or other countries may not be as comprehensive as those laws or regulations in your country or may otherwise differ from the data protection or consumer protection laws in your country. Your information may be available to government authorities under lawful orders and law applicable in such jurisdictions. Further information on the safeguards implemented by us, can be requested by email at: legal@allenai.org.

Contact

If you have any questions, comments, complaints or requests regarding this Privacy Notice or our processing of your information, please contact us at the following:

By Mail:
The Allen Institute for Artificial Intelligence
2157 North Northlake Way, Suite 110
Seattle, WA. 98103
Attn: Legal Department

By Email:
legal@allenai.org

If we need, or are required, to contact you concerning this Privacy Notice or any event that involves your information, we may do so by email, or mail.

Children Under the Age of 16

Our Sites are not intended for children under 16 years of age. No one under age 16 may provide any information to or on our Sites. We do not knowingly collect personal information from children under 16 without verifiable parental consent. If you are under 16, do not use or provide any information on our Sites or on or through any of its features, make any purchases through the Sites, use any of the interactive or public comment features of this Sites or provide any information about yourself to us, including your name, address, telephone number, e-mail address or any screen name or username you may use. If you believe we might have any information from or about a child under 16, please contact us using the contact information detailed in the ‘Contact’ section above and we will delete that information immediately.

Service-Specific Details

  1. Semantic Scholar: Please read the service-specific details below for additional information about Ai2’s project, Semantic Scholar (https://www.semanticscholar.org/), which apply to Semantic Scholar in addition to this Privacy Notice:

    A. We collect author names as publicly accessible metadata from the web, publishers, and other sources for display across our website including in association with papers, presentations, blog posts, code repositories, videos and citations/references. This data and content can be removed for display from our public-facing website by removing the associated content (note: we currently only have removal tools for presentations, papers, figures and tables). Removal does not result in deletion of the underlying paper or publication attributed to the author, which is fixed by the original source material.

    B. We use the author name from this publicly accessible metadata to auto-generate author pages where we display content associated with an author, compute citation statistics and display links to other authors.

    C. Author profile pages can be updated by using the ‘Claim Author Page’ button on an author’s page to add/remove papers, add an affiliation, add a link to a homepage and add an ORCID ID to an author’s profile. Requesters who submit changes are required to provide their first and last name, e-mail address and justification which we store in a database to validate the request. You have the ability to un-claim a profile.

    D. We provide multiple options to sign in via third-party providers such as, for example, Google, Facebook, Twitter, and OpenAthens. As part of the sign-in process we collect and store the data such as username, screen name, auth token, affiliation. Please contact us if you’d like further information about the data provided by your sign in provider.

  2. Skylight. For information about how we collect, use and share your personal information in connection with our Skylight services, please review the Skylight Privacy Policy.

  3. EarthRanger. For information about how we collect, use, and share your personal information in connection with our EarthRanger services, please review the EarthRanger Privacy Policy.

Version History

  • February 2025 (Current Version)

    Update as of February 19, 2025.

  • July 2022

    Transcription of existing privacy policy to MD, done as of July 21, 2022.

  • June 2021

    Update as of June 1, 2021

  • August 2020

    Update as of Aug 25, 2020

  • April 2020

    Update as of April 2, 2020

  • July 2018

    Original version.

Version History